NanoBoat | AI Front Desk for Dental Clinics & Med Spas
v1.0 AI infrastructure for clinics

AI Voice Receptionist for Dental Clinics & Med Spas

Every missed call is a patient your competitor just booked.

We deploy AI receptionists that answer in two rings, book appointments at 2am, and turn missed calls into confirmed visits — built specifically for dental clinics and med spas.

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USUKAU
Setup in 14 days.
Built for high-volume clinics in the US, UK & AU.
LIVE CALL
Bright Smile Dental
+1 (415) 555-0118 · inbound
00:00
CALLER · 11:42pm Hi, I think I chipped a tooth tonight. Can someone see me tomorrow?
NANOBOT AI · RECEPTIONIST I'm sorry to hear that — let's get you in fast. I have an emergency slot at 9:15am or 11:30am tomorrow with Dr. Patel. Which works?
CALLER 9:15 works. Do you take Delta Dental?
NANOBOT AI · RECEPTIONIST Yes — you're booked for 9:15am. I've sent you a confirmation text and intake form. See you tomorrow.
✓ Appointment booked · CRM updated · SMS sent Auto-resolved in 41s
✦ AI Voice Receptionist
✦ 24/7 Appointment Booking
✦ Missed Call Text Back
✦ Patient Follow-Up
✦ SMS & WhatsApp Automation
✦ Lead Capture
✦ Review Generation
✦ No-Show Reduction
✦ CRM Pipeline
✦ AI Voice Receptionist
✦ 24/7 Appointment Booking
✦ Missed Call Text Back
✦ Patient Follow-Up
✦ SMS & WhatsApp Automation
✦ Lead Capture
✦ Review Generation
✦ No-Show Reduction
✦ CRM Pipeline
The hidden leak

Right now, your clinic is bleeding revenue.

It's not the patients you're treating that hurt the bottom line. It's the ones who called once, never got an answer, and quietly booked next door.

0%
of inbound clinic calls go unanswered after hours or during peak load
$0+
average lifetime value of a single missed new-patient call
0%
of patients never call back if no one picks up the first time
$0k
in annual no-show losses for the average mid-size clinic

Your front desk is the most expensive bottleneck in your business — and it's invisible until it costs you a quarter.

The system

Meet your clinic's new operating system.

A unified AI infrastructure layer that picks up every call, books every qualified patient, and follows up with the rest — without adding a single hire.

Inbound Call
2-ring answer
AI Receptionist
qualifies intent
Smart Booking
live calendar
SMS Confirm
+ intake form
Follow-Up & Review
automated
Features

Ten components. One front desk that never sleeps.

AI Voice Receptionist

Answers every call in two rings, in your clinic's voice, with full context on services, hours, providers, and pricing. Handoffs to humans when needed.

AI Appointment Booking

Live integration with your practice management system. Books, reschedules, and cancels — without double-bookings or human error.

Missed Call Text Back

The instant a call goes unanswered, an SMS goes out: "We just missed you — want a 9am or 11am tomorrow?" Recovers calls before they call your competitor.

Patient Follow-Up Automation

Post-treatment check-ins, recall sequences, and re-engagement flows that bring back lapsed patients without your team writing a single text.

SMS & WhatsApp Automation

Two-way messaging across SMS, WhatsApp, and Instagram DMs — handled by AI, escalated to staff only when the patient explicitly asks.

Lead Capture Automation

Inbound from your website, ads, Google Business, social — all funneled into one pipeline, qualified, and routed to the right consult slot.

Review Generation

Automated review request sent at the optimal post-visit moment. Routes happy patients to Google & Yelp; intercepts unhappy ones privately first.

No-Show Reduction

Smart reminder sequences across SMS, voice, and email — timed against the patient's specific risk profile. Cuts no-shows by up to 40%.

CRM & Pipeline

One dashboard. Every patient. Source, stage, lifetime value, last touch. Plug-in to Hubspot, Go High Level, Dentrix, or your existing PMS.

Outcomes

What an AI front desk changes from day one.

These are capabilities we deploy — not client results. Every number below is something we can switch on for your clinic from week one.

24/7
every call answered, any hour, any day — including after hours and during consultations
0%
up to 34% fewer no-shows when automated reminder sequences are active (industry benchmark)
0 days
from kickoff to your AI receptionist live on calls, done-for-you
0 extra hires
needed to answer every call and run every follow-up sequence
How it works

From call chaos to clinic on autopilot — in 14 days.

A done-for-you deployment. We handle the build, integrations, voice training, and optimization. You handle patients.

01
DAY 01 — 03

Audit & Map

We pull 30 days of call logs, calendar gaps, no-show data, and patient flow. We show you exactly where revenue is leaking — to the dollar.

  • Missed call audit
  • Front desk time study
  • Revenue leak report
02
DAY 04 — 14

Deploy & Integrate

We build, train, and connect your AI stack to your existing systems — Dentrix, OpenDental, Aesthetic Record, Boulevard, your CRM, your phone tree. Zero disruption.

  • Voice agent training
  • PMS & CRM integrations
  • Live test & staff handoff
03
DAY 15 — ∞

Optimize & Scale

Weekly performance reviews, A/B testing on follow-up scripts, expanded campaigns. The system gets sharper every month — your team gets their hours back.

  • Weekly KPI reports
  • Quarterly strategy reviews
  • New campaigns rolled in
How we earn trust

We show you the numbers before you pay anything.

📞
On your first call, we pull 30 days of your missed call data and show you exactly what it’s costing you. You see the revenue leak in dollars before we discuss working together. No purchase needed.
01
Revenue Audit First
FREE · NO COMMITMENT REQUIRED
🤝
NanoBoat is in founding-client mode. The first clinics we deploy get hands-on build time, a founder rate, and direct input into the product roadmap. We grow alongside you — not before you have results.
02
Founding Client Programme
LIMITED DEPLOYMENT SPOTS
⚡
The strategy call covers your missed call audit, a live estimate of lost revenue, and a walkthrough of exactly what NanoBoat would change for your clinic. Yours to keep — whether we work together or not.
03
Free Strategy Call
30 MIN · ZERO OBLIGATION
WHAT DEPLOYMENT LOOKS LIKE

From first call to live AI receptionist in 14 days.

A done-for-you build: we handle the voice training, PMS integrations, staff walkthrough, and go-live testing. Your team’s only commitment is a 60-minute kickoff and a 30-minute sign-off. No long-term contracts. No lock-in.

24/7
every call answered, any hour
14 days
kickoff to live deployment
−34%
no-show reduction possible (industry benchmark)
0 extra
hires needed to answer every call
FAQ

The questions every clinic owner asks on the first call.

Will the AI replace my front desk staff?
No — and our best-performing clinics never let it. NanoBoat handles the repetitive 70% (inbound calls, scheduling, reminders, FAQs) so your team can focus on the high-touch 30% — patient relationships, treatment coordination, and in-chair care. Most clinics actually expand patient capacity without hiring.
Is the setup difficult for my team?
It's done-for-you. We handle the integrations, the voice training, the script tuning, and the testing. Your only commitment is a 60-minute kickoff and a 30-minute go-live review. Average deployment is 14 days from kickoff to live calls.
Will this work with my existing PMS or CRM?
Yes. We integrate natively with Dentrix, OpenDental, Eaglesoft, Curve, Aesthetic Record, Boulevard, Mindbody, Hubspot, Go High Level, and most major practice management systems. If you're on something custom, we'll build the bridge.
How fast can we go live?
Most clinics are answering calls with the AI inside 14 days. The first week is build & train. The second week is integration, staff walk-through, and a live shadow period before full cutover.
What if a patient prefers talking to a human?
The AI hands off cleanly the moment a patient asks — or the moment we detect frustration, urgency, or a clinical edge case. Your team gets the full transcript and context before they pick up. Patients never get stuck in an AI loop.
What does it cost?
We work with established clinics on monthly retainer + setup. Pricing depends on call volume, locations, and which modules you deploy. We share full pricing on the strategy call once we've confirmed it's a fit — no pressure, no contracts on the call itself.
What if the AI doesn't know an answer?
It's trained to never guess. If a question falls outside its knowledge base, it captures the patient's contact details, books a callback, and notifies your team — with the full context attached. Better than voicemail. Always.

Every missed call is lost revenue.
Let's stop the leak.

Book a 30-minute strategy call. We'll audit your inbound, show you exactly where you're losing patients, and map out what an AI front desk would unlock for your clinic — even if you decide not to work with us.

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14-DAY DEPLOYMENT · NO LONG-TERM CONTRACTS · DONE-FOR-YOU
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