AI Receptionist for Multi-Location Clinics
— One System. Every Site.
Running two, five, or ten clinic locations shouldn't mean ten times the front desk problems. NanoBoat deploys a unified AI receptionist across every site — same quality, per-location intelligence, one dashboard. Your group answers every call. All the time.
Multi-location groups don't have a phone problem. They have a multiplied phone problem. Each location loses calls during consultations. Each location has no-shows. Each location has a front desk that can't be in two places at once. Without a unified system, you're paying for the same failure across every site.
Built for the Complexity of Running Multiple Sites
Every location has its own team, calendar, and patient list. NanoBoat handles all of it — unified at the group level, intelligent at the site level.
All Locations Answered — Every Hour of the Day
Whether it's 8 am at your Birmingham site or 10 pm at your Manchester location, every inbound call is answered by a site-specific AI receptionist. No location goes to voicemail because a front desk staff member is with a patient. Every missed call is a potential booking — now every call becomes one.
Right Patient. Right Location. Right Calendar.
When a patient calls your central number or a specific site, the AI identifies their location, checks that site's live calendar, and books into the correct appointment slot. If they call Location A but want Location B, the AI reroutes without dropping the call. Patients are always booked at the right site the first time.
Missed Calls Recovered Across Every Site, Automatically
Any call that goes unanswered at any location triggers an automated follow-up sequence: a text within 60 seconds, a callback offer, and a direct booking link. The same missed-call recovery logic runs at every site simultaneously — no location is left without a recovery net, regardless of front desk staffing levels that day.
Open a New Site. AI is Ready in 5 Days.
Adding a new location doesn't mean starting from scratch. NanoBoat reuses your existing group infrastructure and trains the new site's AI on its specific team, services, and calendar system. Your new location answers calls from day one — before you've even hired a full front desk team. New sites inherit the full system immediately.
Works With Your PMS — Across Every Location
Different locations often run different practice management systems. NanoBoat connects to each one independently and aggregates everything into a single group dashboard.
HIPAA compliant. GDPR ready. SOC 2 Type II certified infrastructure. All patient data stays within your region.
Group-Wide Deployment in 14 Days
Most enterprise phone solutions take months to roll out. We deploy across your entire group in two weeks — including every location, every calendar integration, and every AI voice profile.
Group Audit & Site Mapping
We map every location: its PMS, phone number, treatment menu, team, and calendar structure. We identify any cross-location routing requirements and document your group's preferred patient experience at every touchpoint.
Per-Location AI Voice Training
Each location gets its own AI voice agent trained specifically on that site's name, services, practitioners, and calendar system. Integrations are tested at every location simultaneously. Your group infrastructure is configured with unified reporting and group-level dashboards.
Group-Wide Go-Live
All locations go live simultaneously. Your team at every site gets a 30-minute handover. We monitor all locations for 7 days post-launch and make adjustments in real time. Monthly group-level reporting lands in your inbox automatically.
What an AI multi-location receptionist changes from day one.
These are capabilities we deploy — not client results. Every number below is something we can switch on for your clinic group from week one.
We show you the numbers before you pay anything.
On your first call, we pull 30 days of your missed call data and show you exactly what it’s costing you across every location. You see the group-wide revenue leak in dollars before we discuss working together. No purchase needed.
NanoBoat is in founding-client mode. The first multi-location groups we deploy get hands-on build time, a founder rate, and direct input into the product roadmap. We grow alongside you — not before you have results.
Book a free strategy call. We’ll walk through your group’s call data across every location, estimate your revenue leak, and show you exactly what NanoBoat would change for your group. Yours to keep — whether we work together or not.
From first call to every location live in 14 days.
A done-for-you group build: we handle per-location AI voice training, PMS integrations (Dentrix, Aesthetic Record, Boulevard, Mindbody), group dashboard setup, and go-live testing across all sites. Your only time commitment is a 60-minute kickoff and a 30-minute sign-off.