AI Receptionist for Multi-Location Clinics
— One System. Every Site.
Running two, five, or ten clinic locations shouldn't mean ten times the front desk problems. The Nanobot deploys a unified AI receptionist across every site — same quality, per-location intelligence, one dashboard. Your group answers every call. All the time.
Multi-location groups don't have a phone problem. They have a multiplied phone problem. Each location loses calls during consultations. Each location has no-shows. Each location has a front desk that can't be in two places at once. Without a unified system, you're paying for the same failure across every site.
Built for the Complexity of Running Multiple Sites
Every location has its own team, calendar, and patient list. The Nanobot handles all of it — unified at the group level, intelligent at the site level.
All Locations Answered — Every Hour of the Day
Whether it's 8 am at your Birmingham site or 10 pm at your Manchester location, every inbound call is answered by a site-specific AI receptionist. No location goes to voicemail because a front desk staff member is with a patient. Every missed call is a potential booking — now every call becomes one.
Right Patient. Right Location. Right Calendar.
When a patient calls your central number or a specific site, the AI identifies their location, checks that site's live calendar, and books into the correct appointment slot. If they call Location A but want Location B, the AI reroutes without dropping the call. Patients are always booked at the right site the first time.
Missed Calls Recovered Across Every Site, Automatically
Any call that goes unanswered at any location triggers an automated follow-up sequence: a text within 60 seconds, a callback offer, and a direct booking link. The same missed-call recovery logic runs at every site simultaneously — no location is left without a recovery net, regardless of front desk staffing levels that day.
Open a New Site. AI is Ready in 5 Days.
Adding a new location doesn't mean starting from scratch. The Nanobot reuses your existing group infrastructure and trains the new site's AI on its specific team, services, and calendar system. Your new location answers calls from day one — before you've even hired a full front desk team. New sites inherit the full system immediately.
Works With Your PMS — Across Every Location
Different locations often run different practice management systems. The Nanobot connects to each one independently and aggregates everything into a single group dashboard.
HIPAA compliant. GDPR ready. SOC 2 Type II certified infrastructure. All patient data stays within your region.
Group-Wide Deployment in 14 Days
Most enterprise phone solutions take months to roll out. We deploy across your entire group in two weeks — including every location, every calendar integration, and every AI voice profile.
Group Audit & Site Mapping
We map every location: its PMS, phone number, treatment menu, team, and calendar structure. We identify any cross-location routing requirements and document your group's preferred patient experience at every touchpoint.
Per-Location AI Voice Training
Each location gets its own AI voice agent trained specifically on that site's name, services, practitioners, and calendar system. Integrations are tested at every location simultaneously. Your group infrastructure is configured with unified reporting and group-level dashboards.
Group-Wide Go-Live
All locations go live simultaneously. Your team at every site gets a 30-minute handover. We monitor all locations for 7 days post-launch and make adjustments in real time. Monthly group-level reporting lands in your inbox automatically.
What Multi-Location Groups Actually See
These numbers come from groups of 2 to 12 locations running The Nanobot across all their sites simultaneously.
Multi-Location Groups Running The Nanobot
"We had three locations, three different phone systems, and three sets of missed-call reports. Now we have one. The Nanobot gave us a single view of our entire group and an AI that answers every call at every site. Our operations director stopped managing front desk coverage rotas — the AI does it automatically."
"Scaling from two locations to five is where we always hit a wall — the front desk overhead multiplied faster than the revenue did. The Nanobot is the only system that scaled with us. Each new location was live in under a week. The AI knows every site's treatments, team, and calendar. Patients can't tell it's not human."
"The group reporting alone was worth it. We could finally see which locations were losing the most calls, which had the highest no-show rates, and where the biggest revenue recovery opportunity was. Within 90 days of launch, our worst-performing location had become our best. We knew exactly what to fix and the AI fixed it."
4-Location Dental Group, West Midlands
A 4-location dental group with sites across the West Midlands was losing an estimated £9,200 per month in unanswered calls and unrecovered no-shows. Each location operated independently with no visibility into how the others were performing. Front desk teams were stretched — treatments, admin, and phone coverage all competed for the same staff.
The Nanobot deployed across all four locations simultaneously in 11 days. Each site got a dedicated AI voice trained on its specific team, treatments, and Dentrix calendar. A central group dashboard gave leadership real-time visibility across all sites for the first time.